Job Description

The Department of Electricity and Energy requires a competent Personal Assistant to provide executive administrative support to the Director within the Internal Audit unit. The position is responsible for ensuring that the Director's office operates efficiently through effective scheduling, communication management, meeting coordination, document preparation, and administrative support services.

The successful candidate will be expected to manage a variety of tasks, including maintaining records, coordinating meetings, preparing documentation, handling correspondence, managing travel arrangements, supporting budget administration activities, and ensuring compliance with relevant government policies and procedures.

The role requires excellent organizational capabilities, strong attention to detail, professional communication skills, and the ability to work independently while maintaining a high level of confidentiality and professionalism.

Overview

The Department of Electricity and Energy (DEE) is seeking a highly organized and professional Personal Assistant to join its Internal Audit unit at the Head Office in Pretoria. This permanent government position presents an excellent opportunity for administrative professionals who possess strong organizational abilities, excellent communication skills, and a passion for supporting executive management within the public sector.

The successful candidate will play a vital role in ensuring the smooth functioning of the Internal Audit Directorate by providing comprehensive administrative, secretarial, and coordination support to senior management. This position requires a proactive individual capable of managing multiple priorities, maintaining confidentiality, coordinating meetings, assisting with budget administration, and ensuring compliance with public service regulations and departmental procedures.

Working within a professional government environment, the appointed candidate will gain valuable exposure to public sector administration, financial processes, governance frameworks, and executive support functions. Individuals who enjoy working in structured environments, engaging with stakeholders, and contributing to efficient organizational operations are encouraged to apply.

This role offers a stable career path within government while providing opportunities to develop valuable administrative, coordination, and management support skills that are highly sought after across both the public and private sectors.

Requirements

Applicants must possess the following:

• Appropriate Diploma in Office Administration, Office Management and Technology, or Public Administration at NQF Level 6

• Qualification recognized by the South African Qualifications Authority (SAQA)

• Minimum of one year post-qualification experience in an administrative or executive support environment

• Knowledge of relevant public service legislation, policies, prescripts, and procedures

• Basic knowledge of financial administration processes

• Computer literacy and proficiency in Microsoft Office applications

• Strong written and verbal communication skills

• Ability to work independently and manage multiple priorities

• High level of professionalism and confidentiality

Responsibilities

The successful candidate will be responsible for:

• Providing secretarial support services to the Director

• Managing reception and visitor coordination functions

• Scheduling appointments and maintaining executive calendars

• Coordinating meetings, workshops, and official engagements

• Preparing agendas, meeting packs, and supporting documentation

• Recording and distributing meeting minutes

• Managing incoming and outgoing correspondence

• Providing administrative support to the Internal Audit Directorate

• Assisting with budget administration and financial monitoring activities

• Coordinating travel arrangements and logistical requirements

• Maintaining effective filing and record management systems

• Supporting procurement and office administration processes

• Conducting research and gathering information when required

• Ensuring compliance with departmental policies and procedures

• Assisting with document preparation, reports, and presentations

• Facilitating communication between management and stakeholders

• Monitoring administrative deadlines and ensuring timely completion of tasks

Qualifications

• Diploma in Office Administration

• Diploma in Office Management and Technology

• Diploma in Public Administration

• SAQA-recognized NQF Level 6 qualification

Technical Skills

• Microsoft Word

• Microsoft Excel

• Microsoft PowerPoint

• Microsoft Outlook

• Budget administration

• Filing systems

• Report preparation

• Data management

Professional Summary Example

A highly organized and detail-oriented administrative professional with extensive experience providing executive support, office administration, stakeholder coordination, and document management services. Demonstrates strong capabilities in managing schedules, coordinating meetings, preparing reports, handling correspondence, and maintaining efficient office operations. Proficient in Microsoft Office applications and experienced in supporting senior managers through effective communication, planning, and administrative execution. Possesses excellent organizational abilities with a strong commitment to professionalism, accuracy, confidentiality, and service excellence.

A dedicated and results-driven individual with exceptional interpersonal skills and the ability to communicate effectively with stakeholders at all organizational levels. Experienced in managing competing priorities, coordinating administrative processes, supporting financial and budget-related functions, and ensuring compliance with organizational policies and procedures. Recognized for reliability, attention to detail, problem-solving abilities, and the capacity to work independently while contributing positively to team objectives and organizational success.

ATS CV Tips

To improve ATS (Applicant Tracking System) compatibility, applicants should tailor their CVs using keywords and phrases directly related to the advertised position.

Recommended ATS Keywords

• Personal Assistant

• Executive Assistant

• Office Administration

• Internal Audit Support

• Executive Support

• Secretariat Services

• Administrative Support

• Diary Management

• Office Management

• Meeting Coordination

• Minute Taking

• Budget Administration

• Public Administration

• Government Administration

• Records Management

• Stakeholder Management

• Microsoft Office

• Travel Coordination

• Report Preparation

• Communication Skills

ATS Optimization Tips

• Include a professional summary aligned to executive support roles.

• Clearly list administrative and secretarial experience.

• Highlight experience supporting senior management.

• Include Microsoft Office proficiency.

• Use standard headings such as Professional Summary, Education, Experience, Skills, and References.

• Incorporate keywords from the job advertisement naturally throughout the CV.

• Quantify achievements where possible.

• Avoid excessive graphics, tables, and complicated formatting.

• Save and submit the CV in PDF format unless instructed otherwise.

A well-structured ATS-friendly CV significantly increases the likelihood of passing initial screening processes and securing an interview opportunity within the public service sector.

How to Apply

Interested applicants should submit their applications electronically before the closing date using the official Department of Electricity and Energy recruitment process.

Applicants should ensure that their applications include:

• A comprehensive and updated CV

• Certified copies of qualifications

• Certified copy of South African ID

• Any supporting documentation required by the Department

Candidates are encouraged to submit their applications well before the closing date to avoid delays or technical issues.