Administration Clerk Job Centurion JICS

Overview:

The Judicial Inspectorate for Correctional Services (JICS) has opened applications for the role of Administration Clerk (Ref No: JI 148/2025) within its Northern Management Region, based in Centurion. This position, graded at Level 05 with a salary of R228,321 per annum, provides a valuable opportunity for individuals with strong administrative skills who want to contribute to effective governance and support within the justice sector.

The Administration Clerk will serve as a key support figure within the regional office, providing a wide range of administrative duties essential to the smooth functioning of operations. The role involves managing reception, handling office administration, maintaining filing systems, managing correspondence, and offering general support to senior officials. This position requires high levels of accuracy, reliability, and professionalism, as the incumbent will interact with both internal staff and external stakeholders.

For those seeking an entry point into government service, this role provides excellent exposure to public sector processes, administrative systems, and compliance requirements. With its emphasis on record management, correspondence drafting, and support to senior team members, the Administration Clerk role is an opportunity for candidates who wish to strengthen their administrative careers in a structured, stable environment.

Minimum Requirements:

• Grade 12 / Senior Certificate (compulsory).

• Knowledge of administration and office management.

• Strong verbal and written communication skills.

• Computer literacy in MS Word, Excel, PowerPoint, and Outlook.

• Ability to work independently and as part of a team.

• Strong multitasking and record-keeping skills.

• Valid driver’s license (essential).

Key Competencies and Skills:

• Excellent organisational and time management abilities.

• Attention to detail and accuracy in filing and record keeping.

• Strong interpersonal skills for professional communication.

• Problem-solving skills with a proactive approach.

• Reliability, integrity, and ability to manage sensitive information.

• Team collaboration and willingness to take initiative.

Responsibilities:

• Handle reception duties and provide front-office support.

• Manage filing systems and ensure accurate document control.

• Manage incoming and outgoing mail, phone calls, and correspondence.

• Provide administrative support to the Regional Office, including drafting letters, scheduling meetings, and managing calendars.

• Arrange trips, meetings, and assist senior team members with logistical support.

• Oversee petty cash and maintain petty cash registers.

• Manage resources effectively to ensure efficient office operations.

Important Notes:

• Applications must be submitted on the new Z83 form (downloadable at https://www.relentlesssa.co.za/z83_form/).

• Online applications must be submitted in PDF format, combining CV and Z83 into a single document named with surname and initials.

• JPEG or picture-based applications will not be accepted.

• Previous applicants are encouraged to reapply as this is a re-advertisement.

• Only shortlisted candidates will be contacted.

• The closing date is 05 September 2025 at 16:00 (walk-in) and 23:59 (online).

Enquiries:

• Technical Enquiries: Ms. G. Thabethe – Tel: (012) 663 7521

Professional CV Summary for Applicants:

As a dedicated administrative professional, I bring strong organisational skills, proven experience in office support, and a commitment to accuracy and efficiency. My background has equipped me with the ability to manage diverse administrative functions, including reception duties, correspondence handling, record keeping, and resource management. I excel at maintaining filing systems, managing mail, and ensuring the smooth flow of office operations, all while delivering excellent customer service to both internal staff and external stakeholders. My proficiency in Microsoft Office applications, combined with strong verbal and written communication skills, enables me to complete tasks effectively, whether independently or as part of a team. I am also adept at managing calendars, arranging travel, and assisting senior managers with operational support, making me a reliable and resourceful addition to any administrative team.

In addition to technical skills, I value integrity, reliability, and professionalism in every task I undertake. I am confident in managing sensitive information responsibly and handling multiple priorities without compromising quality or efficiency. My ability to adapt to different administrative demands allows me to work effectively under pressure, ensuring deadlines are met and records are maintained with precision. With a strong sense of accountability and a commitment to continuous improvement, I am eager to contribute to the effective operations of JICS. This position represents an opportunity to not only apply my current skills but also to grow within a respected public service institution. By combining my administrative expertise, problem-solving abilities, and commitment to teamwork, I aim to make a meaningful contribution to organisational efficiency and service excellence.

ATS CV Tips & Guide (Structure, Typography, Content):

1. Structure: Use a clean, chronological CV format (reverse order work history). Include clear headings: Contact Info, Profile Summary, Education, Work Experience, Skills, Certifications.

2. Images: Do not include profile photos, logos, or graphics, as most ATS software cannot parse them. Stick to text-based information.

3. Typography: Use standard fonts such as Arial, Calibri, or Times New Roman, size 11–12. Avoid text boxes, tables, or special characters.

4. Content: Use keywords directly from the job description (e.g., “administration,” “record management,” “Microsoft Office,” “petty cash”). ATS scans for keyword matches.

5. File Format: Always submit in PDF or Word (docx) as required, ensuring compatibility with ATS systems.

6. Length: Keep CV 2–3 pages maximum with concise, results-driven achievements.

7. Achievements: Use bullet points starting with action verbs (e.g., “Managed,” “Coordinated,” “Implemented”). Include measurable results when possible.

How to Apply:

• Online Applications: Submit Here

• Walk-in Applications: Block C3, Eco Origins Office Park, Witch-hazel Street, Centurion, 0046.

• Applications must quote the reference number JI 148/2025 and include only the Z83 form and a detailed CV.