Overview

A new Administration Clerk: Production position has been announced at Air Force Base Waterkloof in Pretoria. This opportunity is aimed at individuals who are eager to join the public service and contribute to the efficient functioning of the Department of Defence. Since no prior experience is required, the post is well-suited for first-time job seekers, recent matriculants, and individuals looking to start an administrative career within a structured government environment.

The role involves essential clerical functions, personnel data capturing, asset record management, performance assessment processing, and maintaining organised filing systems. The successful candidate will work in a professional military administrative environment, gaining exposure to structured systems, regulated procedures, and key human resource processes.

Minimum Requirements

• Grade 12 (NQF Level 4) or equivalent qualification

• No previous experience required

• Fully computer literate

• Ability to utilise Microsoft Office software packages

• Good organisational skills

• Effective verbal and written communication

• Strong interpersonal skills

Key Competencies and Skills

• Ability to capture, organise, and manage administrative data

• Attention to detail

• Time management and prioritisation

• Basic document control and filing knowledge

• Ability to handle telephonic enquiries professionally

• Ability to maintain an organised workstation and adhere to protocols

Responsibilities

• Provide general clerical and administrative support to the section

• Capture personnel leave, Subsistence & Travel (S&T) claims, and performance assessment documentation

• Compile databases for skills development programmes

• Capture and process reports for HR-related activities

• Record, update, and maintain the unit’s asset register

• Maintain accurate filing systems for all documents and personnel files

• Attend to telephonic enquiries and assist with basic administrative tasks as required

Important Notes

• Applications must be submitted on the new Z83 form (effective 01 January 2021).

• Only the Z83 and a detailed CV should be submitted initially.

• Only shortlisted candidates will be required to bring certified copies of qualifications and documents.

• Documents must not be older than six months.

• A separate Z83 form must be submitted for each post applied for.

• Faxed or photocopied applications will not be considered.

• Applicants will undergo Personnel Suitability Checks, including criminal, financial, citizenship, and qualification verification.

• Shortlisted candidates will complete two pre-entry assessments (practical and ethical).

• If no feedback is received within 3 months after the closing date, the application should be considered unsuccessful.

How to Apply

Submit applications to:

Postal Address:
Department of Defence
Air Force Base Waterkloof
P.O. Box 1001
Lyttleton
0140

Hand Delivery:
AFB Waterkloof
Solomon Mahlangu Drive (M10), Centurion

Email: [email protected]

Enquiries:
Maj B. Lekgokgola / F Sgt L. Roos
Tel: 012 672 3055

Professional CV Summary (Example)

A highly driven and detail-oriented individual with a strong foundation in administrative processes, data capturing, and document management. Demonstrates excellent organisational skills, strong computer literacy, and the ability to effectively utilise Microsoft Office applications to support efficient workflow. Adept at managing personnel documentation, coordinating clerical tasks, and maintaining accurate records in compliance with institutional policies and procedures. Displays a strong ability to communicate clearly, maintain professional working relationships, and work effectively within structured public service environments.

Possesses a proactive work ethic with a focus on accuracy, confidentiality, and timely completion of assigned tasks. Capable of handling multiple administrative functions including filing, processing leave records, updating databases, and responding to enquiries in a professional manner. Shows commitment to supporting organisational objectives by ensuring seamless administrative operations, demonstrating reliability, and consistently delivering high-quality clerical support. Seeking the opportunity to contribute administrative capabilities to a reputable public sector institution.

✅ ATS CV PRO TIPS (Get Shortlisted Faster)

1. Use Keywords From the Job Post

ATS systems scan CVs and Z83 supporting documents for exact matches such as:

• “administrative support”

• “data capturing”

• “Microsoft Office”

• “filing and record-keeping”

• “clerical duties”

• “asset register”

Make sure these terms appear naturally in your CV description, skills section, and duties list.

2. Keep Your CV in a Simple, ATS-Friendly Format

Avoid:
❌ Tables
❌ Graphics
❌ Images
❌ Columns
❌ Fancy fonts

Use:
✔ Standard fonts (Arial, Calibri, Times New Roman)
✔ Simple headings (Work Experience, Skills, Education)
✔ Bullet points instead of paragraphs

3. Align Your CV to the Job’s Language

Copy the exact wording used in the vacancy.
For example, instead of “I manage documents,” write:
✔ “Maintain proper filing and document control systems”
(using the SAME words the job advert uses)

4. Put Skills at the Top of Your CV

ATS reads CVs from top to bottom.
Place your most relevant skills right after your personal details.

5. Quantify Wherever Possible

Even without experience, you can quantify school, volunteer or admin tasks, e.g.:

• “Captured over 150+ entries weekly for school/work-related projects.”

• “Maintained organised filing systems for class/club documentation.”

6. Match Microsoft Office Skills One-by-One

List them exactly as:

• Microsoft Word

• Microsoft Excel

• Microsoft Outlook

• Microsoft PowerPoint

ATS treats “MS Office” as incomplete.

7. Use a Clean Professional Email

ATS reads email formats as part of your “professional profile”.
Use something like:
[email protected]