Overview

A reputable government directorate within the public service sector is seeking a dedicated and detail-oriented Registry Clerk to join its Genetic Resources division in Pretoria. This entry-level opportunity offers individuals a chance to build a stable and rewarding career in public administration while contributing to efficient record management and administrative operations.

The role focuses on delivering professional registry services, maintaining document control systems, managing correspondence, and supporting administrative processes within a structured government environment. This position is ideal for individuals seeking to gain practical experience in office administration, records management, and public service operations while working in a professional and regulated environment.

Successful candidates will play a critical role in maintaining document integrity, supporting communication processes, and ensuring compliance with public service legislative frameworks. The position offers excellent exposure to government administrative procedures and structured workplace systems.

Minimum Requirements

• Grade 12 Certificate (NQF Level 4)

• No prior experience required (entry-level opportunity)

• Knowledge of registry duties and practices

• Basic understanding of data capturing and computer operations

• Working knowledge of public service legislative frameworks

• Understanding of document storage and retrieval procedures

• Knowledge of records management processes

Key Competencies and Skills

• Strong planning and organisational skills

• Computer literacy and data capturing ability

• Effective verbal and written communication skills

• Good interpersonal relations and teamwork ability

• Attention to detail and accuracy

• Administrative and record-keeping capability

• Flexibility and adaptability in structured environments

• Ability to handle confidential information responsibly

Responsibilities

Registry Counter Services

• Provide professional registry counter services to internal and external clients

• Respond to telephonic and written enquiries

• Assist with general administrative requests

Mail and Correspondence Management

• Receive, sort, register, and distribute incoming mail

• Handle outgoing correspondence and dispatch documents

• Register hand-delivered files and documentation

• Manage and track all official communications

Filing and Records Management

• Open and close files according to classification systems

• Maintain filing systems and document storage processes

• Trace and retrieve files manually and electronically

• Complete index records and maintain document registers

• Ensure secure storage of records

Document Processing and Archiving

• Prepare documents for archiving or disposal

• Scan files electronically for record keeping

• Package and distribute files to archives

• Compile lists of archived documentation

• Maintain records of archived materials

Postal and Remittance Administration

• Operate franking machines and maintain registers

• Record postal transactions and update daily logs

• Conduct checks to ensure compliance with postal procedures

• Manage remittance registers and valuable documents

• Coordinate delivery of remittances to finance departments

General Administrative Duties

• Operate office equipment related to registry functions

• Maintain registry registers and documentation systems

• Support administrative compliance and operational efficiency

Important Notes

• Employment Equity targets apply: African males, African females, and persons with disabilities are encouraged to apply.

• The role offers valuable exposure to public service administration and structured office procedures.

• Candidates must demonstrate strong attention to detail and administrative capability.

• This is a government position requiring professionalism and compliance with official procedures.

How to Apply

Applications may be submitted through the following methods:

Hand Delivery:
20 Steve Biko Street, Agriculture Place, Arcadia, Pretoria, 0002

Email:
[email protected]

Enquiries:
Ms A Aphane
Tel: (012) 319 6505 / 071 097 0697

Professional Summary Example for Applicants (EXAMPLE)

Detail-oriented and highly organised administrative professional with a Grade 12 qualification and strong foundational knowledge of registry operations, document management, and office administration. Demonstrates excellent record-keeping abilities, data capturing skills, and understanding of document classification systems within structured environments. Possesses strong communication skills, attention to detail, and the ability to manage correspondence, filing systems, and administrative processes efficiently while maintaining confidentiality and accuracy.

A motivated team player with sound organisational abilities and working knowledge of public service procedures, records management practices, and office technologies. Capable of supporting registry operations, handling client enquiries, managing documentation workflows, and contributing to effective administrative processes. Committed to professional growth, operational efficiency, and delivering reliable administrative support within government or corporate environments.

🎯 ATS Keywords (For Job Applicants)

Applicants should include these keywords in their CVs to improve ATS matching:

• Registry Clerk

• Records Management

• Filing Systems

• Data Capturing

• Document Control

• Administrative Support

• Office Administration

• Correspondence Management

• Archiving

• Public Service Administration

• Client Service

• Mail Handling

• Document Retrieval

• Information Management

• Computer Literacy

• Government Administration

• Record Classification

• File Management