Home Affairs Administration Clerk Vacancy

Date Posted: 11 March 2026

Closing Date: 20 March 2026

Location: Tshwane, Gauteng

Employment Type : Permanent

Hiring Company : Department of Home Affairs

Salary: R R228 321 – R268 950 per annum (Level 05)

Reference Number: HRMC 6/26/12

Overview

The Department of Home Affairs is currently inviting qualified applicants to apply for the position of Administration Clerk within the Standing Committee for Refugee Affairs (SCRA) at the Head Office in Tshwane. This government administrative position presents an excellent opportunity for individuals who are interested in public service careers and wish to contribute to the efficient functioning of a national department responsible for immigration, civic services, and refugee affairs.

The Administration Clerk will play a critical role in supporting operational activities within the unit by providing clerical, administrative, and coordination services. The position involves assisting with office administration tasks such as travel coordination, meeting arrangements, procurement processes, budget monitoring, and document management. Successful candidates will be expected to demonstrate professionalism, organisational ability, and strong communication skills when interacting with internal stakeholders and external service providers.

This opportunity is particularly suitable for candidates seeking entry-level government employment with opportunities for career development within the public service sector. The Department of Home Affairs continues to focus on strengthening administrative efficiency and digital transformation initiatives across its operational units.

Minimum Requirements

Applicants must meet the following requirements:

Grade 12 (Matric) certificate or an NQF Level 4 qualification in Office Management or Business Administration recognized by SAQA
Understanding of Public Service Regulations and procedures
Knowledge of departmental legislation and administrative prescripts
Basic understanding of Human Resources legislation and public sector compliance frameworks
Willingness to work extended hours when required

Key Competencies and Skills

Successful candidates should demonstrate the following professional competencies:

Strong interpersonal and communication skills
Problem-solving and analytical thinking abilities
Planning, organisation, and time-management skills
Report writing and documentation skills
Networking and stakeholder coordination abilities
Computer literacy and digital administration capabilities
Conflict resolution and professional conduct
Support for digital transformation initiatives
High levels of honesty, integrity, and accountability
Professionalism and commitment to public service values

Responsibilities

The Administration Clerk will provide administrative and clerical support to ensure smooth operational processes within the Standing Committee for Refugee Affairs unit.

Administrative and Clerical Support

Provide general clerical and administrative support services within the unit
Manage document filing systems and maintain accurate administrative records
Receive, record, and distribute incoming and outgoing correspondence
Draft routine correspondence and administrative reports

Meeting and Event Coordination

Arrange meetings and events for managers and staff members
Identify appropriate venues and coordinate logistical arrangements
Prepare meeting schedules and distribute invitations to participants
Record and distribute basic minutes of meetings when required

Travel and Logistics Administration

Liaise with travel agencies to coordinate official travel arrangements
Verify travel bookings and documentation when required
Process travel and subsistence claims for staff members within the unit

Procurement and Financial Administration

Process invoices related to unit activities
Handle procurement of standard office items such as stationery and refreshments
Assist with budget administration and monitoring
Compile monthly budget reports for management meetings
Assist with cash flow projections and financial planning

Asset and Records Management

Conduct asset audits together with administrative officials
Maintain leave registers and telephone accounts
Ensure compliance with departmental record-keeping standards

Compliance and Risk Management

Support the implementation of risk and compliance procedures within the unit
Ensure administrative activities comply with departmental policies and regulations

Important Notes

Applications must be submitted before 20 March 2026.
Candidates must complete the New Z83 Application Form (effective from 1 January 2021) available from the Department of Public Service and Administration website.
Applications must include a comprehensive CV detailing employment history, job responsibilities, and reasons for leaving previous positions.
Applicants must provide at least two contactable employment references.

Shortlisted candidates will be required to:

Complete pre-entry assessments including a practical evaluation and integrity assessment
Undergo verification checks including criminal record, qualifications, credit history, and employment references
Submit certified copies of identification and qualifications
Obtain appropriate security clearance before appointment

Only shortlisted candidates will be contacted by the department during the recruitment process.

Professional Summary (Example for Applicants)

A highly organised and detail-oriented administrative professional with strong knowledge of office administration, public service procedures, and organisational coordination. Demonstrates the ability to provide comprehensive clerical support, manage documentation systems, coordinate meetings, and support financial administration processes within structured organisational environments. Possesses excellent communication skills, strong attention to detail, and the ability to manage multiple administrative responsibilities while maintaining accuracy and professionalism.

A dependable and proactive administrative professional committed to supporting operational efficiency and service delivery in the public sector. Skilled in travel coordination, procurement administration, document management, and stakeholder communication. Demonstrates strong planning and problem-solving abilities while maintaining high standards of integrity, accountability, and confidentiality in all administrative functions.