Overview

An opportunity has become available within the Department of Justice and Constitutional Development for the position of Registry Clerk at the State Attorney’s office in Johannesburg. This role is ideally suited for individuals who are organised, detail-oriented, and capable of managing document flow and record-keeping within a structured government environment.

The primary purpose of the position is to provide efficient registry and document management services, ensuring that all incoming and outgoing correspondence is handled accurately and that records are maintained in accordance with departmental standards. The successful candidate will play a critical role in supporting administrative operations by maintaining proper filing systems, assisting with archiving processes, and ensuring accessibility of documents when required.

This position offers a stable career path within the public sector, providing exposure to legal administrative processes and document management systems. It is particularly suitable for candidates who have strong organisational skills, enjoy structured work environments, and are committed to delivering high-quality administrative support.

Minimum Requirements

• Grade 12 / Matric or equivalent qualification
• Basic knowledge of document management and filing systems
• Computer literacy (MS Office)

Key Competencies and Skills

• Strong written and verbal communication skills
• Good interpersonal and customer service skills
• Ability to work under pressure and meet deadlines
• Problem-solving ability
• High level of attention to detail
• Organisational and administrative skills
• Ability to manage records efficiently
• Professional conduct and reliability
• Ability to operate office equipment
• Teamwork and adaptability

Responsibilities

The Registry Clerk will be responsible for ensuring effective document and records management within the department. Key duties include:

• Providing registry counter services to internal and external stakeholders
• Handling incoming and outgoing correspondence efficiently
• Maintaining an organised filing and record management system
• Ensuring accurate storage and retrieval of documents
• Operating office machines related to registry functions
• Processing documents for archiving and disposal
• Supporting administrative processes related to document handling
• Ensuring compliance with departmental procedures and standards
• Assisting with document tracking and reporting where required

Important Notes

Applications must include:

• A completed and signed Z83 application form
• A detailed Curriculum Vitae (CV)

Certified copies of qualifications and supporting documents are not required at application stage, but must be submitted by shortlisted candidates before the interview.

Applicants must ensure that their application is submitted before the closing date of 17 April 2026, as late or incomplete applications will not be considered.

Shortlisted candidates will be required to undergo:

• Technical competency assessments
• Integrity (ethical conduct) assessment
• Security clearance

Foreign qualifications must be accompanied by a SAQA evaluation report.

Applicants who do not receive feedback within three (3) months after the closing date should consider their application unsuccessful.

The Department of Justice and Constitutional Development is an equal opportunity employer. Preference will be given to women and persons with disabilities, in line with Employment Equity targets.

How to Apply

Applicants are encouraged to submit their applications using one of the following methods:

🌐 Online Application:
https://forms.office.com/r/X2XaVPasWu

📬 Postal Address:
Private Bag X6, Johannesburg, 2000

📍 Hand Delivery:
Provincial Office – Gauteng
7th Floor, Schreiner Chambers
94 Pritchard Street, Johannesburg

Applicants are advised to use courier services when submitting physical applications to avoid delays.

For enquiries:
Ms. V Shiburi – Tel: (011) 332 9000

CV Professional Summary Example (For Applicants)

Detail-oriented administrative professional with experience in document management, registry services, and record-keeping within structured environments. Demonstrates strong organisational skills and the ability to manage high volumes of correspondence while ensuring accuracy and compliance with established procedures. Skilled in maintaining filing systems, processing documentation, and supporting efficient information flow across departments.

Highly reliable and efficient individual with strong communication and interpersonal skills, capable of working under pressure and meeting strict deadlines. Experienced in handling confidential documents, operating office equipment, and providing customer-focused registry services. Committed to maintaining high standards of accuracy, professionalism, and service delivery in administrative and records management functions.

ATS (Applicant Tracking System) CV Tips

To improve your chances of getting shortlisted, consider the following ATS tips:

1. Use Relevant Keywords
Include keywords such as:

• Registry Clerk
• Document Management
• Filing Systems
• Records Management
• Correspondence Handling
• Archiving
• MS Office
• Administrative Support

2. Structure Your CV Clearly

• Use simple headings (Education, Experience, Skills)
• Avoid tables, images, or graphics
• Use a clean, professional font

3. Tailor Your Experience
Example:

• “Managed filing systems and ensured accurate document retrieval”
• “Handled incoming and outgoing correspondence in a busy office environment”

4. Highlight Achievements

• “Improved document retrieval efficiency by maintaining organised filing systems”
• “Processed high volumes of documents with 100% accuracy”

5. Keep It Relevant
Align your CV with the job description to match the requirements listed in the vacancy.