Overview
The Dealerships division of King Price Insurance is currently inviting applications from organised and detail-oriented professionals for the role of Administrative Assistant based in Pretoria, Gauteng. This permanent opportunity is ideal for candidates who have a strong background in administration and who are comfortable working in a fast-paced environment where accuracy, organisation, and effective communication are essential.
The Administrative Assistant will play a vital role in supporting the dealership partnerships and internal operational processes within the organisation. The position involves handling a variety of administrative tasks, coordinating communication between the company and external dealerships, maintaining important records, and assisting account managers with operational and reporting responsibilities.
This role offers an opportunity to work within a dynamic insurance organisation known for its innovative approach to customer service and dealership partnerships. The successful candidate will contribute to maintaining efficient workflow processes, supporting financial administration tasks, and ensuring that operational deadlines and reporting standards are consistently met.
Professionals who enjoy problem-solving, organisation, and maintaining strong professional relationships with stakeholders will find this role particularly rewarding. The position also provides valuable exposure to the insurance and automotive dealership sectors, offering opportunities for career growth and skill development.
Minimum Requirements
- Matric / Grade 12 certificate or equivalent qualification (essential)
- A minimum of 1 year administrative experience in a professional environment
- Computer literacy with proficiency in Microsoft Excel and Microsoft Outlook
- Valid driver’s licence
- Reliable transportation
- Multilingual communication ability (advantageous)
Key Competencies and Skills
- Excellent written and verbal communication skills
- Strong organisational and administrative abilities
- High level of accuracy and attention to detail
- Ability to manage multiple tasks simultaneously
- Effective time management and prioritisation skills
- Strong interpersonal skills and ability to build relationships
- Ability to work well under pressure and meet strict deadlines
- Team-oriented mindset with the ability to collaborate across departments
- Service-driven attitude focused on delivering quality support
- Analytical thinking and problem-solving abilities
- Proactive mindset with a willingness to improve existing processes
Responsibilities
- Communicating with external dealerships and maintaining professional relationships with dealership representatives
- Performing general administrative duties to support the dealerships team
- Managing incoming emails and responding to queries where appropriate
- Compiling payment lists and following internal finance processes to ensure payments are processed within required deadlines
- Capturing and maintaining monthly lead data on Excel spreadsheets
- Preparing and submitting daily statistical reports to relevant stakeholders
- Following up on urgent queries with different departments within the organisation
- Supporting the account manager and dealership partners with operational requests and enquiries
- Maintaining accurate records and administrative documentation
- Identifying opportunities to improve internal processes and recommending efficiency enhancements
- Assisting with dealership-related administrative requests and operational coordination
- Ensuring that administrative systems and reports are consistently updated and maintained
Important Notes
King Price Insurance values professionalism, accuracy, and collaboration in its workforce. Candidates applying for this position should be committed to maintaining high standards of service and administrative excellence. Due to the high volume of applications typically received, only shortlisted candidates will be contacted. Applicants who do not receive feedback within ten (10) working days after the closing date should consider their application unsuccessful.
🧾 ATS-Friendly CV Guide
In today’s digital job market, most companies use Applicant Tracking Systems (ATS) to screen CVs before human eyes ever see them. These systems are designed to scan documents for keywords, structure, and formatting that align with the job description. An ATS-friendly CV improves your chance of getting past automated filters and landing an interview. Whether you are applying for the King Price Dealerships Administrative Assistant position at King Price Insurance – Dealerships Division or another opportunity, your CV must speak both to machines and people. This guide walks you through proven strategies to optimize your CV from top to bottom, offering practical examples, formatting tips, and best practices to maximize your success.
1. ✅ CV Structure
- Header: Example — Thabo Khumalo | 0612 74 1234 | [email protected] | Randburg, South Africa.
- Professional Summary: Tailored to the role. E.g., “Motivated customer service agent with 3+ years’ experience in retail and a track record of increasing client satisfaction scores by 25%.”
- Key Skills: Include 6–10 bullet points. E.g., Point of Sale (POS) systems, Inventory control, Conflict resolution, Merchandising, SAP, Microsoft Excel.
- Work Experience: Reverse-chronological. Example:
- Retail Assistant | Bradlows | Jan 2022 – Present
- • Assisted 40+ daily customers with purchases and queries.
- • Maintained 98% shelf availability by overseeing stock rotation.
- Education: Highest level first. E.g., “Diploma in Business Management, UNISA, 2021.”
- Certifications: “Occupational Health and Safety, 2023 (SASSETA)”
- References: “Available upon request” unless stated otherwise in job ad.
2. 🖋️ Typography & Formatting
- Font Choice: Use clean fonts like Arial, Calibri, or Helvetica — ATS systems can misread decorative fonts.
- Font Size: Body text should be 10.5pt–12pt; Headings 14pt–16pt for readability and emphasis.
- Spacing & Margins: Use 1.15–1.5 line spacing. Keep margins at 0.75–1 inch. This ensures text isn’t cramped and is easy to scan.
- Avoid: Tables, columns, headers/footers, text boxes — most ATS software can't interpret them properly.
- File Format: Save your CV as a PDF or DOCX — PDF preserves formatting across devices, DOCX is often required by ATS platforms.
3. ✏️ Content Best Practices
- Mirror Job Language: If the ad says “inventory management,” use that term instead of synonyms like “stock control.”
- Quantify Achievements: Numbers give weight. E.g., “Managed R50,000 monthly inventory with < 2% loss.”
- Tailor for Each Job: Don't send the same CV to every employer. Highlight different skills depending on the job ad.
- Be Clear, Not Clever: Avoid vague buzzwords. Say what you did and how it helped your company.
- Proofread! ATS won't reject for spelling — but hiring managers will. Use tools like Grammarly or Hemingway.
4. 📷 Photo?
- Photos are discouraged unless required. ATS software can’t read them and they can add bias.
- If required (e.g., acting, modeling), choose a neutral background, natural lighting, and professional attire.
- Ensure file size is small if embedded. Avoid image-heavy CVs as they increase loading time.
5. 🔍 ATS Keyword Optimization Tips
Copy the exact job description and extract nouns and verbs that repeat. For example, for a Retail Assistant post: “customer service,” “cash handling,” “inventory,” “POS,” “stocktaking,” “sales target,” “merchandising,” and “teamwork.”
6. ✅ Dos and ❌ Don’ts of ATS CVs
- ✅ Use job-relevant keywords
- ✅ Keep formatting simple and consistent
- ✅ Quantify wherever possible
- ❌ Don’t include tables or graphics
- ❌ Don’t submit images or logos
- ❌ Don’t use colored or stylized fonts
7. 💾 File Naming & Saving Tips
- Name format: YourName_King Price Dealerships Administrative Assistant_CV.pdf
- Save as PDF unless job ad specifies otherwise
- Avoid spaces in filenames: Use underscores instead
- Check file size — keep it under 2MB
8. 🧠 More about ATS
Your CV is the first impression recruiters and ATS software get of you. To pass the ATS filter, you must optimize your CV with clean formatting, appropriate keyword use, and targeted content. Focus on clearly structuring each section: headline, summary, skills, work experience, education, and certifications. Customize the content for every role by mirroring the terminology and phrasing used in the job advert. Quantify achievements wherever possible. Format with simplicity — avoid graphics and stick to standard fonts. Proofreading is non-negotiable: even small typos can disqualify you. Save and name your file properly to avoid compatibility issues. Remember, your CV must be easily readable by both algorithms and humans. By applying the principles in this guide, you will greatly improve your chances of being shortlisted for interviews and finding the right role for your skills.
Professional Summary Example
Highly organised administrative professional with experience supporting operational teams, managing communications, and maintaining accurate administrative systems within fast-paced business environments. Demonstrates strong proficiency in Microsoft Excel, Outlook, and general office administration processes. Skilled in coordinating tasks across departments, managing data reporting requirements, and ensuring that financial and operational deadlines are consistently met. Known for maintaining excellent professional relationships with external stakeholders, including dealership partners and internal account managers.
Detail-oriented and service-driven individual with strong problem-solving abilities and a proactive approach to improving administrative processes. Adept at handling multiple responsibilities simultaneously, including reporting, data capturing, financial administration support, and stakeholder communication. Committed to maintaining high levels of accuracy, professionalism, and organisational efficiency while contributing to the overall productivity and success of the organisation.
How to Apply
Candidates who meet the above requirements and are interested in joining the Dealerships division at King Price Insurance should prepare the following documents before submitting their application:
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Updated CV
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Copy of Matric certificate or equivalent qualification
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Copy of valid driver’s licence
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Any additional supporting documentation relevant to administrative experience
Applications should be submitted through the official King Price careers portal .
