Overview
RCL Foods is currently seeking a dedicated Receipting Clerk to support its Operations & Engineering division within the Grocery unit. Based in Randfontein, Gauteng, this permanent role is ideal for candidates with strong administrative ability, excellent attention to detail, and a passion for accuracy in procurement and stock management processes.
This article provides a detailed overview of the position from an independent third-party source. It aims to help job seekers understand the role, its expectations, the skills required, and how to improve their chances of submitting a competitive application. This content is intentionally comprehensive to support readers, searchability, and overall user value.
The Receipting Clerk position at RCL Foods plays a critical role in ensuring that all goods, services, and engineering stock items are accurately recorded, verified, and processed within required timeframes. This role ensures full compliance with procurement policies, standard operating procedures, and company control measures. The individual will work closely with buyers, stores staff, suppliers, the creditors team, and various internal stakeholders.
This is a highly procedural and detail-driven position suited for someone who is organized, systematic, and committed to maintaining accurate financial and stock records. The role also involves identifying issues, resolving documentation discrepancies, and contributing to the overall efficiency of the procurement lifecycle.
Minimum Requirements
- Minimum Requirements
- Education & Experience
- Grade 12 (Matric)
- Minimum 2 years in a similar receipting or procurement administrative role
- Knowledge Required
- Procurement methodologies and systems
- Understanding of ERP systems
- Proficiency in MS Office and Excel
- Skills and Attributes
- Strong numerical and literacy skills
- Excellent data accuracy
- Logical and procedure-focused mindset
- Strong attention to detail
- Deadline driven and organized
- Ability to follow strict compliance processes
Key Competencies and Skills
- ERP System Literacy
- Stock & Non-Stock Verification
- Documentation Accuracy
- Purchase Order Compliance
- Administrative Coordination
- Problem-Solving for Discrepancies
- Filing and Record Maintenance
- Communication & Team Collaboration
- Time Management
- Process Control & Improvement Awareness
Responsibilities
- Receipting Duties
- Ensure all goods and services are receipted timeously and correctly.
- Validate purchase orders, delivery notes, invoices, and signatures.
- Confirm compliance with company policies and authority levels.
- Process goods receipts on the ERP system within 24 hours.
- Manage month-end cut-offs and emergency procedures (after hours/weekends).
- Stock and Non-Stock Verification
- Verify that stock items match PO descriptions, quantities, and pricing.
- Identify deviations and escalate issues to the Senior Buyer.
- Ensure only authorized and validated stock is accepted.
- Services Receipting
- Confirm service delivery by ensuring job cards or invoices are signed by the end user.
- Capture services received into the ERP system.
- Documentation & Filing
- Maintain complete paperwork: delivery notes, POs, invoices, registers.
- Submit receipting packs to the Creditors team daily.
- File supporting documentation according to company procedures.
- Controlled Books Oversight
- Issue, track, and return various process books used by departments.
- Maintain book registers and monitor availability.
- GRA – Goods Returned Advice
- Ensure documentation is properly completed and signed.
- Monitor asset returns and liaise with procurement and engineering teams.
- Update GRA register and ensure full compliance.
- Administration & Team Support
- Work closely with procurement, stores, and requisition staff daily.
- Resolve PO and receipting mismatches.
- Assist with continuous process improvement.
- Maintain accurate records and contribute to team deliverables.
Important Notes
Ensure your CV highlights ERP experience, documentation accuracy, and stock control exposure. Only applicants who meet the minimum requirements should apply. Compliance with documentation requirements is essential, especially for invoicing and PO matching. This is a permanent position within a fast-paced operational environment.
🧾 ATS-Friendly CV Guide
In today’s digital job market, most companies use Applicant Tracking Systems (ATS) to screen CVs before human eyes ever see them. These systems are designed to scan documents for keywords, structure, and formatting that align with the job description. An ATS-friendly CV improves your chance of getting past automated filters and landing an interview. Whether you are applying for the RCL Foods Receipting Clerk Opportunity position at RCL Foods – Grocery Division or another opportunity, your CV must speak both to machines and people. This guide walks you through proven strategies to optimize your CV from top to bottom, offering practical examples, formatting tips, and best practices to maximize your success.
1. ✅ CV Structure
- Header: Example — Thabo Khumalo | 0612 74 1234 | [email protected] | Randburg, South Africa.
- Professional Summary: Tailored to the role. E.g., “Motivated customer service agent with 3+ years’ experience in retail and a track record of increasing client satisfaction scores by 25%.”
- Key Skills: Include 6–10 bullet points. E.g., Point of Sale (POS) systems, Inventory control, Conflict resolution, Merchandising, SAP, Microsoft Excel.
- Work Experience: Reverse-chronological. Example:
- Retail Assistant | Bradlows | Jan 2022 – Present
- • Assisted 40+ daily customers with purchases and queries.
- • Maintained 98% shelf availability by overseeing stock rotation.
- Education: Highest level first. E.g., “Diploma in Business Management, UNISA, 2021.”
- Certifications: “Occupational Health and Safety, 2023 (SASSETA)”
- References: “Available upon request” unless stated otherwise in job ad.
2. 🖋️ Typography & Formatting
- Font Choice: Use clean fonts like Arial, Calibri, or Helvetica — ATS systems can misread decorative fonts.
- Font Size: Body text should be 10.5pt–12pt; Headings 14pt–16pt for readability and emphasis.
- Spacing & Margins: Use 1.15–1.5 line spacing. Keep margins at 0.75–1 inch. This ensures text isn’t cramped and is easy to scan.
- Avoid: Tables, columns, headers/footers, text boxes — most ATS software can't interpret them properly.
- File Format: Save your CV as a PDF or DOCX — PDF preserves formatting across devices, DOCX is often required by ATS platforms.
3. ✏️ Content Best Practices
- Mirror Job Language: If the ad says “inventory management,” use that term instead of synonyms like “stock control.”
- Quantify Achievements: Numbers give weight. E.g., “Managed R50,000 monthly inventory with < 2% loss.”
- Tailor for Each Job: Don't send the same CV to every employer. Highlight different skills depending on the job ad.
- Be Clear, Not Clever: Avoid vague buzzwords. Say what you did and how it helped your company.
- Proofread! ATS won't reject for spelling — but hiring managers will. Use tools like Grammarly or Hemingway.
4. 📷 Photo?
- Photos are discouraged unless required. ATS software can’t read them and they can add bias.
- If required (e.g., acting, modeling), choose a neutral background, natural lighting, and professional attire.
- Ensure file size is small if embedded. Avoid image-heavy CVs as they increase loading time.
5. 🔍 ATS Keyword Optimization Tips
Copy the exact job description and extract nouns and verbs that repeat. For example, for a Retail Assistant post: “customer service,” “cash handling,” “inventory,” “POS,” “stocktaking,” “sales target,” “merchandising,” and “teamwork.”
6. ✅ Dos and ❌ Don’ts of ATS CVs
- ✅ Use job-relevant keywords
- ✅ Keep formatting simple and consistent
- ✅ Quantify wherever possible
- ❌ Don’t include tables or graphics
- ❌ Don’t submit images or logos
- ❌ Don’t use colored or stylized fonts
7. 💾 File Naming & Saving Tips
- Name format: YourName_RCL Foods Receipting Clerk Opportunity_CV.pdf
- Save as PDF unless job ad specifies otherwise
- Avoid spaces in filenames: Use underscores instead
- Check file size — keep it under 2MB
8. 🧠 More about ATS
Your CV is the first impression recruiters and ATS software get of you. To pass the ATS filter, you must optimize your CV with clean formatting, appropriate keyword use, and targeted content. Focus on clearly structuring each section: headline, summary, skills, work experience, education, and certifications. Customize the content for every role by mirroring the terminology and phrasing used in the job advert. Quantify achievements wherever possible. Format with simplicity — avoid graphics and stick to standard fonts. Proofreading is non-negotiable: even small typos can disqualify you. Save and name your file properly to avoid compatibility issues. Remember, your CV must be easily readable by both algorithms and humans. By applying the principles in this guide, you will greatly improve your chances of being shortlisted for interviews and finding the right role for your skills.
Professional Summary Example
A highly organized and detail-oriented Receipting Clerk with hands-on experience in procurement support, goods receipting, and documentation verification. Skilled in managing stock and non-stock items, validating delivery notes, coordinating with internal departments, and ensuring full compliance with company procedures. Demonstrates exceptional accuracy when capturing data on ERP systems, reconciling records, and maintaining complete documentation trails. Brings strong numerical ability, computer literacy, and a commitment to meeting daily deadlines.
Known for maintaining excellent working relationships with buyers, stores personnel, suppliers, and creditors teams, this candidate thrives in fast-paced operational environments. With a solid understanding of receipting policies, purchasing workflows, and engineering material documentation, they consistently contribute to efficient procurement processes. Their reliability, integrity, and commitment to process compliance make them a valuable asset to operations, engineering, and supply chain teams.
How to Apply
Applicants must apply through the RCL Foods career portal under the listing reference RCL251114-1 before the closing date (21 November 2025). Ensure your CV is updated and includes your experience with ERP systems, stock verification, and procurement administration.
