Job Description

The Administrative Clerk is responsible for supporting the daily administrative activities of the distribution department. The role focuses on ensuring that operational documentation, reports, route settlements, invoices, and administrative records are processed accurately and efficiently.

The successful candidate will assist with order closures on ERMS, generate and distribute hourly satellite and interbranch reports, print invoices, manage route settlement administration, and support logistics operations by ensuring all documentation is updated and filed correctly. The position requires close collaboration with operational teams, system support personnel, drivers, management, and external stakeholders.

A strong focus on accuracy, organization, communication, and time management is required to ensure smooth day-to-day distribution activities and administrative efficiency.

Overview

Clover, one of South Africa's most recognized and trusted food and beverage companies, is currently recruiting for a Clerk: Administrative position at its Bloemfontein Distribution Branch in the Free State. This permanent opportunity is ideal for individuals who possess strong administrative skills, excellent organizational abilities, and a keen eye for detail. The successful candidate will become part of a busy distribution environment that plays a critical role in ensuring products are delivered efficiently across the company's supply chain network.

The Administrative Clerk will provide essential support to distribution and logistics operations by managing documentation, processing route settlements, handling courier administration, assisting visitors, maintaining records, and ensuring that operational reports are processed accurately and on time. This position requires an individual who can work effectively under pressure, communicate professionally with colleagues and management, and maintain high levels of accuracy when dealing with company systems and administrative processes.

This role offers an excellent opportunity for candidates looking to grow their careers within administration, logistics support, supply chain operations, and FMCG distribution. Individuals who are self-motivated, organized, and committed to maintaining operational excellence are encouraged to apply.

Requirements

• Grade 12 / Matric Certificate or equivalent NQF Level 4 qualification

• 2 to 3 years of administrative experience

• Experience interacting with senior management

• Basic computer literacy

• Ability to work shifts, weekends, and public holidays when required

• Fluent Business English communication skills

• Ability to work effectively in demanding operational environments

• Strong administrative and organizational abilities

Advantageous Requirements

• Tertiary qualification in Business Administration

• Tertiary qualification in Supply Chain Management

• Experience within logistics, warehousing, FMCG, or distribution environments

Responsibilities

The successful candidate will be responsible for:

• Closing orders on ERMS systems

• Sending hourly satellite reports

• Sending interbranch operational reports

• Printing invoices and related documentation

• Assisting with courier administration

• Managing visitor administration and support

• Maintaining filing systems and records

• Processing settled and unsettled routes

• Ensuring outstanding route reconciliations are completed daily

• Performing RMA route settlement activities

• Checking and correcting route settlement discrepancies

• Following up on outstanding referrals

• Investigating jobs not received within 24 hours

• Updating Goods Received Voucher (GRV) information on company systems

• Assigning resupply invoices accurately

• Resolving queries received from System Support teams

• Processing Metro file-related administration

• Reconciling Masakhane and Secondary distribution records

• Maintaining accurate operational documentation

• Supporting management with administrative reporting requirements

Qualifications

Qualifications

• Grade 12 / National Senior Certificate

• NQF Level 4 qualification

• Business Administration qualification (advantageous)

• Supply Chain qualification (advantageous)

Skills

• Administrative support

• Office administration

• Filing and document management

• Report preparation

• Data capturing

• Logistics administration

• Distribution support

• Computer literacy

• Microsoft Office proficiency

• Communication skills

• Route settlement administration

• Invoice processing

• Customer service

• Time management

• Problem-solving

• Record keeping

• Attention to detail

Professional Summary Example

A highly organized and detail-oriented Administrative Clerk with extensive experience supporting operational, logistics, and distribution environments through efficient administrative processes and accurate record management. Demonstrates strong capabilities in data capturing, report generation, document control, route settlement administration, invoice processing, and maintaining accurate filing systems. Skilled at managing multiple priorities simultaneously while ensuring compliance with company procedures and maintaining high standards of accuracy. Possesses strong communication skills and the ability to interact professionally with colleagues, management teams, suppliers, and customers.

An adaptable and dependable professional with a proven ability to support business operations through effective planning, organization, and problem-solving. Experienced in logistics administration, distribution support, reconciliation processes, customer service, and administrative coordination within fast-paced environments. Committed to delivering high-quality administrative support while contributing to operational efficiency, service excellence, and organizational success. Recognized for maintaining professionalism under pressure, meeting deadlines, and supporting continuous business improvement initiatives.

ATS CV Tips

To increase ATS (Applicant Tracking System) compatibility, applicants should incorporate industry-relevant keywords throughout their CV.

Recommended ATS Keywords

• Administrative Clerk

• Administration

• Office Administration

• Distribution Administration

• Logistics Administration

• FMCG

• Data Capturing

• Filing Systems

• Record Management

• Route Settlement

• Reconciliation

• Invoice Processing

• ERMS

• Supply Chain Support

• Distribution Operations

• Administrative Support

• Customer Service

• Reporting

• Documentation Management

• GRV Processing

• Logistics Coordination

• Inventory Administration

• Business Administration

• Microsoft Office

• Computer Literacy

CV Optimisation Tips

• Highlight administrative experience clearly.

• Include logistics or distribution experience where applicable.

• Mention reporting and reconciliation responsibilities.

• Demonstrate experience working with senior management.

• Include examples of meeting deadlines and managing multiple tasks.

• Use keywords from the job advertisement naturally throughout your CV.

• Quantify achievements where possible.

• Ensure employment history is accurate and up to date.

• Proofread thoroughly before submission.

• Keep formatting clean and ATS-friendly.

How to Apply

Interested candidates should submit a comprehensive and updated CV outlining their administrative experience, qualifications, technical skills, and relevant achievements. Applicants are encouraged to highlight experience in logistics administration, distribution support, route settlement processing, reporting, reconciliation, and office administration.

Candidates should ensure that all qualifications, employment history, and contact information are accurate and current before submitting their applications. Applications should be submitted through Clover's official recruitment platform before the closing date of 03 June 2026 to be considered for this opportunity.